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Centralized Content Management & Collaboration Solution Build on SharePoint 2007

Implemented a centralized content management and collaboration solution using Microsoft SharePoint Server 2007  that offers location wise websites for localized information sharing.

Highlights

  • Technology
  • Industry
  • Project Duration
  • Country
  • Visual Studio 2008, Microsoft Office SharePoint 2007, Source Safe, SQL Server 2005
  • Media and Entertainment
  • 5 months
  • Sweden

Background

Client a leading media broadcaster wanted a unified, global yet local system that could improve information systems, resource sharing and collaboration among employees. The client wanted the information to flow smoothly among its locations worldwide, at present the client had multiple systems that had grown organically over time.

The key requirements were:

  • Information Sharing over a secure platform
  • Custom news story publishing page.
  • User, Company, Office management
  • Custom Branding for consistent look and feel
  • Real time video streaming
  • Employee search for locating user by country, company, office, department
  • Active directory Integration for groups

Solutions

The client approached Cygnet Infotech to help them choose and implement an easy to manage content management system that modernizes the way the information is shared among the employees.

The Cygnet Infotech team provided a SharePoint solution that provides the ability to compile and coordinate. The site provides Active Directory based authentication.

In additionally the solution provides Staff directory search for locating user by country, company, office, departments across the various locations.

The end result is a collaborative environment that aids as a single platform for providing Collaboration and information sharing based on Microsoft Office SharePoint 2007.

The key features offered by the system were:

  • Centralized content management and collaboration solution that offers location wise websites for localized information sharing.
  • Easy content management interface that easily allows content writers to generate and post web content using the new interface.
  • The site allows the users to post country specific news and employee benefit schemes and competitions valid for employees belonging to a specific location.
  • The system implements version control and content is posted real time so that employees are instantly aware of breaking news at the company or the latest event occurring in the organization.
  • The site provides real time video streaming
  • The text editor directly publishes locations localized content directly into the intranet front page without requiring manual intervention.
  • The site automatically detects the user location and redirects the user to the country specific location website where they can view both the local news as well as news related to other locations and headquarters.
  • Intuitive search facility allows the employees to search for their colleagues use this collaboration and networking tool for working together more effectively thus promoting innovative thinking.
  • The employees can add their comments to the articles thus initiating communications that engage more of the employees.
  • System allows the users to define security rights to SharePoint sites, libraries. Right assignment varies from single user, groups and Permissions levels range from read-only to full control.

Benefits

  • Enhanced Collaboration allowing dispersed employees
  • Automatic archival of content
  • Exhaustive Search for quicker results.
  • Active Directory implementation lead to simplified IT management and less time spent on managing security and user access.
  • Minimal training due to SharePoint's familiar Microsoft Office 2007 interface.
  • The centralized content management system facilitates faster content publishing and modernizes the ways that employee's use and share information.

"We have found their technical staff skills to be of a high standard and they have been extremely cooperative during the development cycle.

I would highly recommend Cygnet in terms of their technical skill and their ethical approach to contracts and agreements."

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