This tool handled all the
functionalities related to conducting meeting. Also developed a
portal that handles all the other supporting processes like
allowing any user to create a group, upload documents and schedule
meetings, invite friends etc. Additionaly the portal was
required to handle all the changes that are made in the document
using collaboration tool and maintain complete version history.
Highlights
- Industry
- Project Duration
- Country
- ASP
.Net 2.0 with C#, Integration with ZOHO Collaborative editor
[supports sheet(.xls), show(.ppt) and
document(.doc)]
- Communication
Services
- 5 Months
- Canada
Background
The client wanted to offer an
online document management system and collaboration tool to improve
Business Processes. The solution was to be offered as a service
over the Internet to overcome issues of downloading or installing
any software.
This internet based tool was
supposed to allow the collaborations to exist from anywhere- (your
desktop, laptop) and create a circle and conduct online
meetings.
The key requirements
were:
- Managing Projects and Documents online
- Scheduling Meetings
- Viewing list of all up-coming and previous meetings
- Manage Users
- Conduct Meeting
- View Version History related to Documents and much more…
Additionally the portal will also
allow any user to create a group, upload documents, and schedule
meetings, invite friends, and manage version control and
security.
Solutions
Cygnet Infotech designed
Collaboration Portal for setting up enterprise workplace on the
cloud. Some of the key features provided by the system were:
- Web based system allows Online
Access to all information.
- Meeting Scheduler: The tool
allowed scheduling meetings by projects, link document library that
need to be referred and invite other members. The system allows the
flexibility to re invite members.
- Conduct Meeting using the
collaboration tool integrated with the portal. The documents
attached with the meeting will be available at the time of
scheduling the meeting.
- Select Documents from the library
to be Discussed
- Chat with the users who have
joined the meeting
- Color Indication to highlight the
changes made in the document. Also indicate the user who updated
the document.
- Save the Updated Documents.
- The system kept track of complete
meeting history and document history using version control
- Manage Users and Privileges to
access documents using features like expiry date of the
account.
- Online Chat
Benefits
- The system is extremely easy to
use and user friendly and can be easily used by non IT savvy people
as well.
- Allowed file sharing and storing
files
- Better Information Accessibility,
reduced paper work
- The system saves huge amount of
time and cost.
- Increase in Collaboration the
client used it for collaboration with customers, vendors, and
distributed workforces