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SharePoint – The Best-fit Enterprise Collaboration Tool

Nilima Shah

Enterprises as they scale up give rise to separate internal departments which always need to be functioning smoothly. In addition, these departments need to work in sync not only to manage the operations but also to achieve the long-term goals and short-term objectives. That’s why it’s important to have the stakeholders – plan, organize, direct, control and coordinate ensuring that everyone is moving towards one goal without any detours. Simply put, it’s important to harmoniously collaborate.

More importantly, team collaboration is necessary to drive innovation. It can bring various perspectives with a diversity of experiences, initiate new product concepts or services and propose new ways to generate revenues and increase ROI. It’s a Win-Win because it also keeps employees motivated.

Microsoft SharePoint to Level Up Your Enterprise Collaboration Efforts

How do you make effective and efficient collaboration happen in an organization that’s ever growing?

The answer is Simple. Use tools, platforms and systems that are easy-to-use and effective at the same time. That’s why Microsoft has spent endless research and ideation into perfecting their ultimate collaboration product Microsoft Team to focus on enterprise collaboration leveraging the benefits cloud computing offers. Feasibly, nobody else symbolizes this understanding better than Microsoft SharePoint.

When organizations deploy Microsoft SharePoint as a part of Microsoft Team, it creates a virtual workplace for teams all over the world where they all can get together, collaborate and complete tasks. The core benefit of having a SharePoint within an organization is that employees can create a SharePoint instance and maintain it by allowing access to other team members to join them.

Let’s see how SharePoint is helpful to organize enterprise collaboration around the world
  1. Accessible to teams only

    To fulfill organization’s requirements, the teams can manage SharePoint’s guest access features and capabilities using several levels of authorization to make it accessible to the teams only. These different authorization levels provide flexibility in how they set up access for their teams within the organization. 

    SharePoint Server incorporates around 33 permissions which are used in the default permission levels. They are categorized as – site permissions, personal permissions, list permissions – depending on the object. Here is the full list of user permissions and permission levels in SharePoint.

    Only authorized team members can access the documents placed on the specific SharePoint server. Depending on the flow of the work, team leaders can regulate access to the server. This helps employees have SharePoint instances for various departments and/or the entire enterprise without compromising confidentiality in the process.

  2. One central location for all

    SharePoint becomes the central location for all when once an instance is created where all team members can join each other. They can chat, set up tasks, compare calendars and attend video conferences with Skype for Business along with the sharing of documents.

    Document Management Features such as: versioning, approval workflows, business workflows, records management and enterprise content management policies ensure consistent business processes and/or workflows for how documents are handled at the organization.

    They can even exchange emails which are limited to the SharePoint server. SharePoint’s collaboration is also possible with the updated mobile application. This makes it possible for members to collaborate even when they are traveling.

  3. Synchronized editing

    SharePoint storage makes it easy to edit every document using the same synchronization protocols such as Microsoft OneDrive. Once edited, the document is saved instantly and in real-time on the cloud. The update is then broadcasted to all authorized members connected to the network.

    Documents stored on a SharePoint server also allow various team members to edit and interpret a document at the same time. Each team member can work on the same document by dividing the tasks or sections as with SharePoint a complete document gets entirely stitched together on the fly as they work.

  4. Easy set up for individual tasks

    In many situations, teams work together to create new products, develop new applications, and/or work on various projects. With SharePoint, the team leaders can set up individual tasks and assign specific tasks among the team members. It will also notify the team member about the assigned task. In many cases, Task B cannot be executed until Task A is done. With SharePoint, they know how their assigned tasks are related to other assigned tasks as it reveals the dependent relationships of each project.

  5. Shared tools such as - calendar, notebook and chat

    SharePoint is the most effective collaboration tool when it comes to improving the collaborative ability of a team in any enterprise. Using SharePoint, teams can have a shared calendar to plan the workload. They can use OneNote for document progress. Also, Yammer can be used on any device to chat with members no matter where they are.

Team collaboration within an organization isn’t something new; however, digital transformation and seamless user experience has changed the ways modern enterprises work and collaborate. That’s what makes Microsoft SharePoint a great fit for offshore team collaborations. It keeps enterprises engaged productive and focused with accountability.

Cygnet Infotech believes in close-knit teamwork based on collaboration and a cohesive work environment that fosters open communication, learning and sharing innovation. If you want to achieve more with flexibility and security like Cygnet, contact our SharePoint experts at Cygnet today on +1-609-245-0971 or inquiry@cygnetinfotech.com.

Nilima Shah

Nilima Shah is a senior content writer at Cygnet Infotech. She enjoys researching, reading and writing articles about the latest Tech Buzz. She believes in using her skills both at a professional and on personal level to encourage businesses to adopt the latest technologies through her engaging write-ups. In her free time, she loves to create DIY art and crafts, explore places and cuisines.

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