Enterprises in order to successfully meet the deadlines and run work processes smoothly need a continuous access to information and data. Timely internal and external collaboration is required to enable people to transform their work in a comprehensive and integrated manner. This is where the idea of teams working collaboratively on shared documents and data comes up that reduces the repetitive and redundant tasks.
Enterprise portals/Intranet portals is what companies need to build a strong foundation of work processes and communication. These portals enable companies to store and unlock internally as well as externally stored information and provides users a single platform to access the information for the best of the business needs. These portals are either directory or sites through which users can effectively share, discover, follow, participate and work on company's common work processes.
To create an effective SharePoint web portal, all you need is a reliable platform that lets you share, manage, and collaborate efficiently while maintaining the required level of security and integrity of your business.
In other words, it is a collection of different applications that contains capabilities like document management, project management, content management, enterprise mailing and messaging that enable seamless communication and ease all kinds of workflow within the business.
SharePoint Portal Server comes with a host of features that help improve and accelerate business processes by enabling enterprises to effectively share and connect with teams providing better manageability, productivity, accountability and efficiency.
Here's a list of features that enterprises can avail by deploying SharePoint Portal Servers.
Features of SharePoint Portal Server
Portal Site Templates: SharePoint by default provides different site templates that help enterprises in creating, customizing, deploying and managing organization-wide sites and information effectively.
Site Manager: It is a web-based drag and drop tool that helps in managing navigation, security access, page-listing and general look and feel of sites deployed in SharePoint Portal.
Social Networking: This inbuilt capability of SharePoint Portal Server helps employees utilize the powers of social networking and share information across the organization and communities effectively.
Site Directory: This feature helps in scanning the broken links as well as change or delete the links to certain contents.
Sites and Document Web Part: This feature lists all the websites and documents that you have published in SharePoint.
Colleagues and Membership Web Part: This lists down all the people who have interests in common with you as well as people who belong to common distribution list/group.
Audience Targeting: This feature lists web part pages and content to help target particular list or group of audience.
Mobile Device Support: Mobile Device Support helps in rendering portal pages and content on mobile devices using simplified test-only format.
Apart of all these, SharePoint Portal Server provides several other features as well as benefits to help enterprises build effective internet/extranet portals.
Benefits Enterprises can get by deploying SharePoint Portal Server
Simple & consistent User Experience: SharePoint Portal Server is tightly integrated with email, web-browser and applications to provide consistent user experience that simplifies interaction and communication process.
Better Productivity: SharePoint Portal comes with out-of-the-box features like tracking, reporting, document review and approval as well as signature collection that helps enterprises and users quickly complete the activities without coding. This boosts productivity of internal as well as external tasks.
Connect with People and Information Easily: SharePoint Portal includes an Enterprise Search feature that helps users perform comprehensive search related to documents, people and pages easily. It also provides spelling correction, alerts and duplicate collapsing to improve and provide relevant search results.
Accelerate Business Processes: By deploying SharePoint as a portal server, enterprises can utilize the powers of electronic forms driven solutions to collect and share business information across partners, customers and suppliers through a web-browser. This helps collaborating and accomplishing tasks quickly. Besides, the inbuilt data validation helps enterprises to gather accurate and consistent data to avoid redundancy and errors that save enough time compared to manual data entry.
Better Decision Making: SharePoint Portal Server makes it easy to create, assemble and display business critical information which in turn helps in creating reports, spreadsheets that help in better and informed decision making.
Role-based Security: SharePoint Portal Server also provides role-based access to enterprise shared services. This helps in determining the type of information users can access and view which helps in securing the data from unofficial/ unauthorized access.
Over and above these, enterprises by deploying SharePoint Server as a portal can avail lots of other benefits like effective document and content management, better management of intranet and extranet applications, regulatory and compliance management requirements, comprehensive control over content etc.
Looking at the above features and benefits of SharePoint Portal Server, one can say it is an integrated suite that helps enterprises accelerate business processes and facilitate information sharing easily across business boundaries for better business insight. It provides enterprises with a shared information workspace that facilitate easy and effective collaboration for the best of business needs and objectives.
To develop and deploy such integrated SharePoint portals, one requires an effective design approach that is in line with corporate workflows.